GCO5801 - Semester 2 , 2006 unit guide

Semester 2, 2006

Chief Examiner

Iqbal Gondal


Gippsland : Iqbal Gondal


This unit looks at how computer systems and technologies can be used to automate and control the process of trading, including the operational systems that exist in the individual firms, the exchange of information between trading partners and electronic commerce.

Topics to be studied will include:

  • Applications of information systems to companies that trade in goods and services
  • Computerisation of operational systems: purchasing, sales, dispatching, receiving, accounts payable, accounts receivable and inventory control.
  • Automation of the exchange of business data between trading partners, electronic commerce (EC).
  • EC technologies including bar coding, electronic data interchange (EDI), point of sale systems (POS), electronic funds transfer (EFT), data encryption and role of standards in data management practice.
  • EC and Just-in-Time, vendor managed inventory and other supply chain reforms.
  • Objectives

    At the completion of this unit, students will have:


    • Main types of programs in trading systems
    • Nature and purpose of inventory systems
    • Widely used inventory reordering approaches
    • Various forms of automatic identification
    • An understandingof:

    • Information exchange involved in trading products for cash
    • Need for formal communication and control systems
    • Concepts of Just-In-Time (JIT) replenishment
    • Role of Electronic Commerce (EC) technologies in achieving JIT
    • Role of standards in electronic commerce
    • Skillsin:

    • Using the MYOB program
    • Control strategies and security measures
    • Implementing an inventory system and consequent savings in operational costs
    • Analysing the relationship between EC implementation and JIT replenishment
    • Attitudeof:

    • Efficiency and productivity gains through the use of technologies


    There are no prerequisites for this unit.

    Unit relationships

    GCO5801 is a elective unit in the MBS and MIT degrees

    There are no prerequisites for this unit..

    You may not study this unit and BUS4020 in your degree.

    Texts and software

    Required text(s)

    Johnston R, Trading Systems and Electronic Commerce , Erudition Publishing, Melbourne, Australia, 1998

    Mind Your Own Business (MYOB) small business accounting software. Trial version obtainable from: http://www.myob.com.au/products/testdr.shtml

    Textbook availability

    Text books are available from the Monash University Book Shops. Availability from other suppliers cannot be assured. The Bookshop orders texts in specifically for this unit. You are advised to purchase your text book early.

    Software requirements


    Software may be:

    • downloaded from www.myob.com

    Hardware requirements

    Students studying off-campus are required to have the minimum system configuration specified by the Faculty as a condition of accepting admission, and regular Internet access. On-campus students, and those studying at supported study locations may use the facilities available in the computing labs. Information about computer use for students is available from the ITS Student Resource Guide in the Monash University Handbook. You will need to allocate up to 5 hours per week for use of a computer, including time for newsgroups/discussion groups.

    Recommended reading

    You could read research papers on the topics for deeper understanding, you can do litrature search using digital Monash library

    Library access

    You may need to access the Monash library either personally to be able to satisfactorily complete the subject.  Be sure to obtain a copy of the Library Guide, and if necessary, the instructions for remote access from the library website.

    Study resources

    Study resources for GCO5801 are:

    A printed Unit book with 12 study guides, MUSO website, where lecture slides, weekly tutorial requirements, assignment specifications, sample solutions and supplementary material will be posted.
    Discussion group will be available from the MUSO website

    Unit website


    Structure and organisation

    Week Topics
    1 Trading
    2 Trading Systems; Files in Trading Systems
    3 Programs in Trading Systems; System Controls
    4 Introduction to Inventory Systems; Inventory
    5 Inventory Reordering Systems
    6 Inventory Investment Analysis; Just-In-Time
    7 Standard Product Numbering; Automatic
    8 Bar Code Symbologies
    9 Bar Code Technology and Applications; Electronic
    10 EDI Standards; EDI Practicalities; Internet EDI
    Non teaching week
    11 EDI Control, Security and Legal Issues
    12 Electronic Funds Transfer (EFT); Electronic
    13 Revision


    The timetable for on-campus classes for this unit can be viewed in Allocate+


    Assessment weighting

    Assessment for the unit consists of 2 assignments with a weighting of 30% and an examination with a weighting of 70%.

    Assessment Policy

    To pass this unit you must:

    Since it is not possible to fully test your ability in a two-hour exam alone and since assignment work is not completed in a controlled environment, your final mark cannot be more than 10 marks higher than any of these two components expressed in percentage, i.e., expressed as a mark out of 100.

    Your score for the unit will be calculated by:

    Final mark = min(A+10, E+10, A´(1-R) + E´R)

    Assessment Requirements

    Assessment Due Date Weighting
    Assignment 1 20th August 2006 10%
    Assignment 2 8th October 2006 20 %
    The exam is 2 hours long and is closed book. Exam period (S2/06) starts on 23/10/06 70 %

    Assignment specifications will be made available at MUSO.monash.edu.au of GCO5801 in assignment subsection.

    Assignment Submission

    Assignments will be submitted by electronic submission to muso.monash.edu.au

    Extensions and late submissions

    Late submission of assignments

    Penalty applies for late submission, one week late submission will not be accepted.

    This policy is strict because comments or guidance will be given on assignments as they are returned, and sample solutions may also be published and distributed, after assignment marking or with the returned assignment. 


    It is your responsibility to structure your study program around assignment deadlines, family, work and other commitments. Factors such as normal work pressures, vacations, etc. are seldom regarded as appropriate reasons for granting extensions. 

    Normally, there are no assignment extensions

    Grading of assessment

    Assignments, and the unit, will be marked and allocated a grade according to the following scale:

    Grade Percentage/description
    HD High Distinction - very high levels of achievement, demonstrated knowledge and understanding, skills in application and high standards of work encompassing all aspects of the tasks.
    In the 80+% range of marks for the assignment.
    D Distinction - high levels of achievement, but not of the same standards. May have a weakness in one particular aspect, or overall standards may not be quite as high.
    In the 70-79% range.
    C Credit - sound pass displaying good knowledge or application skills, but some weaknesses in the quality, range or demonstration of understanding.
    In the 60-69% range.
    P Pass acceptable standard, showing an adequate basic knowledge, understanding or skills, but with definite limitations on the extent of such understanding or application. Some parts may be incomplete.
    In the 50-59% range.
    N Not satisfactory failure to meet the basic requirements of the assessment.
    Below 50%.

    Assignment return

    We will aim to have assignment results made available to you within two weeks after assignment receipt.


    Feedback to you

    You will receive feedback on your work and progress in this unit. This feedback may be provided through your participation in tutorials and class discussions, as well as through your assignment submissions. It may come in the form of individual advice, marks and comments, or it may be provided as comment or reflection targeted at the group. It may be provided through personal interactions, such as interviews and on-line forums, or through other mechanisms such as on-line self-tests and publication of grade distributions.

    Feedback from you

    You will be asked to provide feedback to the Faculty through a Unit Evaluation survey at the end of the semester. You may also be asked to complete surveys to help teaching staff improve the unit and unit delivery. Your input to such surveys is very important to the faculty and the teaching staff in maintaining relevant and high quality learning experiences for our students.

    And if you are having problems

    It is essential that you take action immediately if you realise that you have a problem with your study. The semester is short, so we can help you best if you let us know as soon as problems arise. Regardless of whether the problem is related directly to your progress in the unit, if it is likely to interfere with your progress you should discuss it with your lecturer or a Community Service counsellor as soon as possible.

    Plagiarism and cheating

    Plagiarism and cheating are regarded as very serious offences. In cases where cheating  has been confirmed, students have been severely penalised, from losing all marks for an assignment, to facing disciplinary action at the Faculty level. While we would wish that all our students adhere to sound ethical conduct and honesty, I will ask you to acquaint yourself with Student Rights and Responsibilities and the Faculty regulations that apply to students detected cheating as these will be applied in all detected cases.

    In this University, cheating means seeking to obtain an unfair advantage in any examination or any other written or practical work to be submitted or completed by a student for assessment. It includes the use, or attempted use, of any means to gain an unfair advantage for any assessable work in the unit, where the means is contrary to the instructions for such work. 

    When you submit an individual assessment item, such as a program, a report, an essay, assignment or other piece of work, under your name you are understood to be stating that this is your own work. If a submission is identical with, or similar to, someone else's work, an assumption of cheating may arise. If you are planning on working with another student, it is acceptable to undertake research together, and discuss problems, but it is not acceptable to jointly develop or share solutions unless this is specified by your lecturer. 

    Intentionally providing students with your solutions to assignments is classified as "assisting to cheat" and students who do this may be subject to disciplinary action. You should take reasonable care that your solution is not accidentally or deliberately obtained by other students. For example, do not leave copies of your work in progress on the hard drives of shared computers, and do not show your work to other students. If you believe this may have happened, please be sure to contact your lecturer as soon as possible.

    Cheating also includes taking into an examination any material contrary to the regulations, including any bilingual dictionary, whether or not with the intention of using it to obtain an advantage.

    Plagiarism involves the false representation of another person's ideas, or findings, as your own by either copying material or paraphrasing without citing sources. It is both professional and ethical to reference clearly the ideas and information that you have used from another writer. If the source is not identified, then you have plagiarised work of the other author. Plagiarism is a form of dishonesty that is insulting to the reader and grossly unfair to your student colleagues.


    Communication methods

    Unit website and for all personal communication use email


    Notices related to the unit during the semester will be placed on the Notices Newsgroup in the Unit Website. Check this regularly. Failure to read the Notices newsgroup is not regarded as grounds for special consideration.

    Consultation Times

    These will be published in the on line discussion groups in the unit website.

    If direct communication with your unit adviser/lecturer or tutor outside of consultation periods is needed you may contact the lecturer and/or tutors at:

    Dr Iqbal Gondal
    Senior Lecturer
    Phone +61 3 990 26669

    All email communication to you from your lecturer will occur through your Monash student email address. Please ensure that you read it regularly, or forward your email to your main address. Also check that your contact information registered with the University is up to date in My.Monash.

    Last updated: Jul 17, 2006