IMS2603 Information management in organisations - Semester 2 , 2006 unit guide

Semester 2, 2006

Chief Examiner

Steve Wright


Caulfield : Steve Wright


This unit explores fundamental concepts of information management within organisations. The unit matches known information needs of the business organisation with IM services and solutions, and teaches students how to use IM tools developed to manage information within organisations. The unit begins with a review of Information Management fundamentals, from layers of individual and collective use within organizations, to the place of information within the process of knowledge creation. Other topics addressed include theories and applications of classification and metadata schema, the place of knowledge and memory within an organisational context, the role and nature of records, and the development of information products.

Topics include:

  • Review of information management fundamentals
  • Classification Scheme Development
  • Metadata
  • Storage, Digital Preservation and Memory
  • Developing an Information Product


    Knowledge and Understanding

    C1. Know the main techniques used for IM in organisations

    C2. Understand the purpose of facet and business analysis, and their application to the development of basic classification schemes

    C3. Understand the place of information creation, representation, storage, access, retrieval, and use within organisations

    C4. Understand the purpose of using various classification schemes for conducting business analysis for information requirements specification

    Attitudes, Values and Beliefs

    A1. Recognise the importance of managing information and knowledge

    A2. Recognise the concept of ownership and security of information and knowledge

    A3. Recognise the importance of problems associated with managing information/knowledge processes within organisations

    A4. Recognise issues related to the information lifecycle within organisations

    Practical Skills

    P1. Be able to evaluate the organisational context of information and its sources critically

    P2. Be able to deploy data gathering tools and techniques relevant to the development of information products

    P3. Be able to evaluate the usefulness of classification and metadata schemes

    P4. Be able to create metadata records and use metadata modelling tools

    P5. Be able to evaluate and use ICTs and IM tools to create, represent, store, access, retrieve and use information within an organisational context

    Relationships, Communication and TeamWork

    S1 Be able to work as part of a team developing information policy within an organisational context


    Before attempting this unit you must have satisfactorily completed

    IMS1603 or equivalent

    Unit relationships

    IMS2603 is a core unit in the Bachelor of Information Systems.

    Before attempting this unit you must have satisfactorily completed

    IMS1603 or equivalent


    You may not study this unit and


    in your degree.


    Texts and software

    Required text(s)

    Prescribed texts: None.



    Textbook availability

    Text books are available from the Monash University Book Shops. Availability from other suppliers cannot be assured. The Bookshop orders texts in specifically for this unit. You are advised to purchase your text book early.

    Software requirements

    Lab work will utilise a range of installed software.

    Hardware requirements

    Students studying off-campus are required to have the minimum system configuration specified by the Faculty as a condition of accepting admission, and regular Internet access. On-campus students, and those studying at supported study locations may use the facilities available in the computing labs. Information about computer use for students is available from the ITS Student Resource Guide in the Monash University Handbook. You will need to allocate up to 4 hours per week for use of a computer, including time for newsgroups/discussion groups.

    Recommended reading

    Recommended texts:

    See separate lecture notes and tutorial/laboratory exercises to be provided during the semester.

    Other references:

    The following journals will be useful throughout the unit

    Information, communication & society (CA)

    Information Management Journal (CA)

    Information Today

    Library philosophy and practice

    Records Management Quarterly (CA)

    Access to electronic versions is available via the Monash library catalogue. Hard copies of some journals (designated CA) may be found in the Caulfield campus library.

    Other relevant online journals may be found at ‘Information Technology electronic journals', Monash University Library,, accessed 7 July 2003.


    Library access

    You may need to access the Monash library either personally to be able to satisfactorily complete the subject.  Be sure to obtain a copy of the Library Guide, and if necessary, the instructions for remote access from the library website.

    Study resources

    Study resources for IMS2603 are:

    It is essential for all students to have the requisite software and Internet access.

    We provide:

    •· Assignment specifications

    •· Lecture Notes

    •· Tutorial and laboratory exercises

    •· Discussion forums at the unit website

    •· A sample examination paper.

    Structure and organisation

    Week Topics Key Dates
    1 Introduction and overview
    2 Information and knowledge processes
    3 Individual and organi- sational knowledges
    4 Document aggregation
    5 Introduction to classification
    6 Classification systems Assignment 1 due 28 August
    7 Information discovery and retrieval
    8 Metadata
    9 Metadata
    10 Media, storage, representation
    Non teaching week
    11 Information policy Assignment 2 due 2 October
    12 Information policy
    13 Revision


    The timetable for on-campus classes for this unit can be viewed in Allocate+


    Assessment weighting

    Assessment for the unit consists of 3 assignments with a weighting of 50% and an examination with a weighting of 50%. Read this section VERY carefully.


    Assignment 1, Value 10%

    Due Date: 5pm, 28 August 2006.


    Assignment 2, Value 25%

    Due Date: 5pm, Monday 2 October 2006.


    Tutorial Assignment, Value 15%

    Due Date: one week after presentation in class.

    Assessment Policy

    To pass this unit you must:

    gain all of the following:

    •· at least 40% of the marks available for the examination component, if any: i.e. the final examination and any tests performed under exam conditions, taken as a whole

    •· at least 40% of the marks available for the assignment component: i.e. the assignments and any other assessment tasks (such as presentations) taken as a whole

    •· at least 50% of the total marks for the unit

    Where a student gains less than 40% for either the examination or assignment component, the final result for the unit will be no greater than ‘44-N'.

    Your score for the unit will be calculated by:

    Asignment 1 (10%) + Assignment 2 (25%) + Tutorial Assignment (15%) + Examination (50%).


    Where a student gains less than 40% for either the examination or assignment component, the final result for the unit will be no greater than ‘44-N'.

    Assessment Requirements

    Assessment Due Date Weighting
    Assignment 1 28 August 2006 10%
    Assignment 2 2 October 2006 25 %
    Tutorial Assignment week after presentation 15 %
    The exam is 3 hours long and is closed book. Exam period (S2/06) starts on 23/10/06 50 %

    Assignment specifications will be made available on the IMS2603 Unit Web Assignment Page.

    Assignment Submission

    Assignments will be submitted by hand to tutor's pigeonhole. On-campus Students Submit the assignment to the tutor's pigeonholeby the submission date, with the appropriate cover sheet correctly filled out and attached The due date is the date by which the submission must be received.

    Extensions and late submissions

    Late submission of assignments

    Late assignments submitted without an approved extension may be accepted at the discretion of your lecturer, but will be penalised at the rate of 10% of total assignment marks per day (including weekends). Example:

    Total marks available for the assignment = 100 marks

    Marks received for the assignment = 70 marks

    Marks deducted for 2 days late submission (20% of 100) = 20 marks

    Final mark received for assignment = 50 marks

    This policy is strict because comments or guidance will be given on assignments as they are returned, and sample solutions may also be published and distributed, after assignment marking or with the returned assignment. 


    It is your responsibility to structure your study program around assignment deadlines, family, work and other commitments. Factors such as normal work pressures, vacations, etc. are seldom regarded as appropriate reasons for granting extensions. 

    Requests for extensions must be made by email to the unit lecturer at least two days before the due date. You will be asked to forward original medical certificates in cases of illness, and may be asked to provide other forms of documentation where necessary. A copy of the email or other written communication of an extension must be attached to the assignment submission.

    Grading of assessment

    Assignments, and the unit, will be marked and allocated a grade according to the following scale:

    Grade Percentage/description
    HD High Distinction - very high levels of achievement, demonstrated knowledge and understanding, skills in application and high standards of work encompassing all aspects of the tasks.
    In the 80+% range of marks for the assignment.
    D Distinction - high levels of achievement, but not of the same standards. May have a weakness in one particular aspect, or overall standards may not be quite as high.
    In the 70-79% range.
    C Credit - sound pass displaying good knowledge or application skills, but some weaknesses in the quality, range or demonstration of understanding.
    In the 60-69% range.
    P Pass acceptable standard, showing an adequate basic knowledge, understanding or skills, but with definite limitations on the extent of such understanding or application. Some parts may be incomplete.
    In the 50-59% range.
    N Not satisfactory failure to meet the basic requirements of the assessment.
    Below 50%.

    Assignment return

    We will aim to have assignment results made available to you within two weeks after assignment receipt.


    Feedback to you

    You will receive feedback on your work and progress in this unit. This feedback may be provided through your participation in tutorials and class discussions, as well as through your assignment submissions. It may come in the form of individual advice, marks and comments, or it may be provided as comment or reflection targeted at the group. It may be provided through personal interactions, such as interviews and on-line forums, or through other mechanisms such as on-line self-tests and publication of grade distributions.

    Feedback from you

    You will be asked to provide feedback to the Faculty through a Unit Evaluation survey at the end of the semester. You may also be asked to complete surveys to help teaching staff improve the unit and unit delivery. Your input to such surveys is very important to the faculty and the teaching staff in maintaining relevant and high quality learning experiences for our students.

    And if you are having problems

    It is essential that you take action immediately if you realise that you have a problem with your study. The semester is short, so we can help you best if you let us know as soon as problems arise. Regardless of whether the problem is related directly to your progress in the unit, if it is likely to interfere with your progress you should discuss it with your lecturer or a Community Service counsellor as soon as possible.

    Plagiarism and cheating

    Plagiarism and cheating are regarded as very serious offences. In cases where cheating  has been confirmed, students have been severely penalised, from losing all marks for an assignment, to facing disciplinary action at the Faculty level. While we would wish that all our students adhere to sound ethical conduct and honesty, I will ask you to acquaint yourself with Student Rights and Responsibilities and the Faculty regulations that apply to students detected cheating as these will be applied in all detected cases.

    In this University, cheating means seeking to obtain an unfair advantage in any examination or any other written or practical work to be submitted or completed by a student for assessment. It includes the use, or attempted use, of any means to gain an unfair advantage for any assessable work in the unit, where the means is contrary to the instructions for such work. 

    When you submit an individual assessment item, such as a program, a report, an essay, assignment or other piece of work, under your name you are understood to be stating that this is your own work. If a submission is identical with, or similar to, someone else's work, an assumption of cheating may arise. If you are planning on working with another student, it is acceptable to undertake research together, and discuss problems, but it is not acceptable to jointly develop or share solutions unless this is specified by your lecturer. 

    Intentionally providing students with your solutions to assignments is classified as "assisting to cheat" and students who do this may be subject to disciplinary action. You should take reasonable care that your solution is not accidentally or deliberately obtained by other students. For example, do not leave copies of your work in progress on the hard drives of shared computers, and do not show your work to other students. If you believe this may have happened, please be sure to contact your lecturer as soon as possible.

    Cheating also includes taking into an examination any material contrary to the regulations, including any bilingual dictionary, whether or not with the intention of using it to obtain an advantage.

    Plagiarism involves the false representation of another person's ideas, or findings, as your own by either copying material or paraphrasing without citing sources. It is both professional and ethical to reference clearly the ideas and information that you have used from another writer. If the source is not identified, then you have plagiarised work of the other author. Plagiarism is a form of dishonesty that is insulting to the reader and grossly unfair to your student colleagues.


    Communication methods

    The unit lecturer and tutors are available for consultation at regular times posted in the IMS2603 website. Please send an email to organise a consultation time outside those regular times. Discussion groups relating to the unit are also available at the IMS2603 website.


    Notices related to the unit during the semester will be placed on the Notices Newsgroup in the Unit Website. Check this regularly. Failure to read the Notices newsgroup is not regarded as grounds for special consideration.

    Consultation Times


    Tuesdays 1-3 

    Wednesdays 2-3

    Fridays 3-5

    If direct communication with your unit adviser/lecturer or tutor outside of consultation periods is needed you may contact the lecturer and/or tutors at:

    Dr Steven Wright
    Phone +61 3 990 32994

    Ms Natalie Pang

    All email communication to you from your lecturer will occur through your Monash student email address. Please ensure that you read it regularly, or forward your email to your main address. Also check that your contact information registered with the University is up to date in My.Monash.

    Last updated: Jul 14, 2006