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Required Resources

No specific software is required for this unit. You will need a browser to access the study masterials on MULO, use electronic resources in the library, and to read and send email

Unit Schedule

Week Date* Activities Assessment
0 21/02/11   No formal assessment or activities are undertaken in week 0
1 28/02/11 Introduction to FIT5087 Archival Systems  
2 07/03/11 Archival Systems, Evidence and Metadata: Key Concepts Tutorial: Assignment 1 Task 1
3 14/03/11 Recordkeeping Contexts: Cultural, Social, Legal, Organisational Part 1 Tutorial: Assignment 1 Task 2; Assignment 1 Task 1 due
4 21/03/11 Recordkeeping Contexts: Cultural, Social, Legal, Organisational Part 2 Tutorial: Assignment 1 Task 3; Assignment 1 Task 2 due
5 28/03/11 Professional Frameworks Part 1: The Records Continuum Model Tutorial: Assignment 1 Task 4; Assignment 1 Task 3 due
6 04/04/11 Professional Frameworks Part 2: Archives in Australia Tutorial: Assignment 1 Task 5; Assignment 1 Task 4 due
7 11/04/11 Archival Processes: Appraisal Tutorial: Assignment 2; Assignment 1 Task 5 due
8 18/04/11 Archival Processes: Appraisal Tutorial: Assignment 2
Mid semester break
9 02/05/11 Archival Processes: Description Tutorial: Assignment 3
10 09/05/11 Archival Processes: Description Tutorial: Assignment 3; Assignment 2 due
11 16/05/11 Archival Processes: Access and Use Tutorial: Assignment 3
12 23/05/11 Archival Processes: Access and Use Tutorial: Assignment 3
  30/05/11 SWOT VAC No formal assessment is undertaken in SWOT VAC

*Please note that these dates may only apply to Australian campuses of Monash University. Off-shore students need to check the dates with their unit leader.

Assessment Policy

To pass a unit which includes an examination as part of the assessment a student must obtain:

  • 40% or more in the unit's examination, and
  • 40% or more in the unit's total non-examination assessment, and
  • an overall unit mark of 50% or more.

If a student does not achieve 40% or more in the unit examination or the unit non-examination total assessment, and the total mark for the unit is greater than 50% then a mark of no greater than 49-N will be recorded for the unit

Assessment Tasks

Participation

On campus students are expected to participate in all tutorial components of the seminar (5-6pm, Thursdays). The activities in these sessions are directly related to the Assignments. 10% of the marks for each assignment may be deducted if students do not meet this requirement.

  • Assessment task 1
    Title:
    Assignment 1 Email Discussion Tasks 1-5
    Description:
    There are five email discussion topics, worth 5% each. A detailed assignment specification will be provided.
    Weighting:
    25%: note for on campus students 20% of this mark (5 marks) is for class participation
    Criteria for assessment:
    Criteria for assessment will be provided in the assignment specification.
    Due date:
    Task 1: 17 March; Task 2: 24 March; Task 3: 31 March; Task 4: 7 April; Task 5: 14 April
  • Assessment task 2
    Title:
    Assignment 2 Appraisal Exercise
    Description:
    Details will be provided in the assignment specification.
    Weighting:
    30%: note for on campus students 20% of this mark (6 marks) is for class participation
    Criteria for assessment:
    Criteria will be provided in the assignment specification.
    Due date:
    12 May
  • Assessment task 3
    Title:
    Assignment 3 Major Metadata Project
    Description:
    Students will be required to complete Major Project Report (3000-4000 words).  Further details will be provided in the assignment specification.
    Weighting:
    45%
    Criteria for assessment:

    You will be assessed on the basis of:

    • 1. understanding, analysis and articulation of the project
    • 2. research and investigative effort
    • 3. identification, coverage and use of relevant sources
    • 4. presentation of findings, including citations and bibliography.
    Further details will be provided in the assignment specification.
    Due date:
    6 June

Examinations

Assignment submission

Assignment coversheets are available via "Student Forms" on the Faculty website: http://www.infotech.monash.edu.au/resources/student/forms/
You MUST submit a completed coversheet with all assignments, ensuring that the plagiarism declaration section is signed.

Extensions and penalties

Returning assignments

Referencing requirements

Students are required to cite their sources and provide reference lists using a published standard for referencing academic papers.

Policies

Monash has educational policies, procedures and guidelines, which are designed to ensure that staff and students are aware of the University's academic standards, and to provide advice on how they might uphold them. You can find Monash's Education Policies at:
http://policy.monash.edu.au/policy-bank/academic/education/index.html

Key educational policies include:

Student services

The University provides many different kinds of support services for you. Contact your tutor if you need advice and see the range of services available at www.monash.edu.au/students The Monash University Library provides a range of services and resources that enable you to save time and be more effective in your learning and research. Go to http://www.lib.monash.edu.au or the library tab in my.monash portal for more information. Students who have a disability or medical condition are welcome to contact the Disability Liaison Unit to discuss academic support services. Disability Liaison Officers (DLOs) visit all Victorian campuses on a regular basis

Recommended texts:
Sue McKemmish et al (eds). Archives: Recordkeeping in Society. Wagga Wagga: CSU CIS, 2005 

Purchase of this book is strongly recommended. It is available from the CITSU Bookshop, Monash University. You can order via post (28 Sir John Monash Drive, Caulfield East, Vic 3145), telephone (9571 3277), fax (9563 5948) or email (orders@citsu.bookshop.com.au).

Other references:
Electronically delivered course notes, resource material and internet references will be provided during the course, available from the unit website.
Books and electronic material available through the Caulfield campus library will be made available from a unit reading list
 
Articles from the following journals are frequently cited:

  • Archival Science
  • Archivaria (journal of the Association of Canadian Archivists)
  • Archives and Manuscripts (journal of the Australian Society of Archivists)
  • iQ: the RMAA Quarterly [previously called Informaa] (journal of the Records and Information Management Association of Australasia)
  • The American Archivist (journal of the Society of American Archivists).

Keeping up to date with the professional literature is an essential component of working in any field. It is recommended that you check on the availability of the key journals listed above via the Monash Library or at a library in your area. It is also recommended that you consider subscribing to Archives and Manuscripts It will be assumed throughout FIT5087 that you have access at least to Archives and Manuscripts.